Effective July 1, 2011, Federal law and the Department of Education require that students receiving financial aid make Satisfactory Academic Progress (SAP) toward their degree. This law was implemented to ensure that students who receive Federal financial aid are making measurable progress toward their degree, within a reasonable amount of time. The following guidelines have been established and will be recognized in compliance of Federal law and Department of Education regulation.
Indiana Tech will evaluate a student’s progress at the end of each semester. During evaluation, the following criteria will be reviewed: grade level (freshman, sophomore, junior or senior); career GPA; attempted credit hours and earned credit hours. To achieve SAP, students at Indiana Tech must meet the following three standards:
Credit Hour Pace
- Students must earn at least 67 percent of the credit hours they attempt for each program level (undergraduate, graduate or PhD degree). This calculation includes all accepted transfer credit hours as well as credit hours attempted at Indiana Tech.
- Students who fail to meet this requirement will be put on financial aid warning for their next academic semester of attendance. Students on warning status will be notified of eligibility requirements via U.S. Mail and/or Email. Eligibility for financial aid will be terminated if the deficiency is not corrected by the end of the warning period.
Grade Point Average (GPA)
- Undergraduate students in their first two semesters must have a minimum cumulative 1.50 GPA to remain in good standing with financial aid. After the first two semesters, undergraduate students must maintain a 2.00 cumulative GPA to remain in good standing with financial aid.
- Graduate students in their first two semseters must have a minimum cumulative 2.50 GPA to remain in good standing with financial aid. After the first two semesters, graduate students must maintain a 3.00 cumulative GPA to remain in good standing with financial aid.
Maximum Credit Hours:
- Undergraduate students may receive financial aid for up to 150% of the credit hours necessary for completion of their program of study.
- Students who change majors will be limited to financial aid for up to 150% of the number of credit hours required for their new program, including all previous credits attempted, regardless of major declared at the time.
- An exception will be made for students transferring from a bachelor’s degree program to an associate degree. These students will be eligible to receive aid for up to 150% of the credit hours required in their degree audit under their new program starting with the semester that the student changed programs (including prior credit hours that apply towards the new program). This exception may only be made once.
- Graduate students may receive aid for up to 150% of the credit hours needed to complete their first master’s degree. After their first master’s degree has been completed, students are eligible for financial aid for up to an additional 150% of the credits needed for a second graduate degree.
- Transfer students will be evaluated by adding their accepted transfer hours to attempted hours at Indiana Tech, thus allowing students to receive aid for the balance of the maximum length of their program.
- The maximum credit standard will be evaluated early each semester. Students will be notified when their financial aid eligibility is to be terminated. Please see below for a detailed definition of "attempted credit hours". Additionally, where it is found that a student does not have a realistic chance of meeting their graduation requirements by the calculated maximum hours, their financial aid eligibility will be terminated.
Attempted credit hours are defined as credit hours successfully completed, as well as those for which the student received a non-passing grade (F), those for which the student withdrew (W) and those which are not yet finished (I). Classes that are passed and repeated count as earned only once, but all credit hours, including the repeated class, are considered as attempted. Remedial classes count in both attempted and earned calculations even though the credits may not apply toward the completion of the degree requirement. Transfer credits accepted toward a student's education program count as both attempted and earned credit hours.
Failure to meet Academic Progress
Students failing to meet SAP standards at the end of an evaluation period will be placed on Financial Aid Warning. Students will be notified via U.S Mail and/or email of their status. No action is required of the student.
Students failing to meet SAP standards at the end of a Financial Aid Warning period will have their remaining financial aid terminated and will not be eligible for any future financial aid. Students will be notified via U.S Mail and/or email of their status. If special circumstances such as illness, injury, death of a family member or other extenuating circumstance prevent the student from meeting SAP requirements, the termination of eligibility may be appealed by submitting the appeal for Financial Aid Reinstatement Form to the Financial Aid Appeals Committee within two weeks of receiving notification.
As part of the appeal process, students are required to explain why they have failed to meet SAP and what has changed that would allow the student to demonstrate SAP at the next evaluation. Supporting documentation must be included with the Appeal for Financial Aid Reinstatement Form. Appeal approvals are not applied retroactively after a semester has concluded.
Appeal approvals may result in Financial Aid Probation or require an academic plan to place the student on track for successful program completion. Financial Aid Probation appeal approvals will allow students an additional semester of aid eligibility, while academic plans would be required if the student is conditionally approved for subsequent academic periods.
Return of funds
Visit our returns of funds page for more information.