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Student Conduct Policy Information and Procedures

Indiana Tech manages student policy violations using software designed to record student policy violations, track completions of sanctions, and assure timely follow up. Policy violations are associated with three areas: academic, behavioral, and student employment. In most cases, a student charged with a violation of university policy will be given an electronic notification of the infraction or a written statement of the charges within 48 hours unless a preliminary investigation or intake meeting is needed to validate accuracy or merit of the allegation. If needed, an investigation will be conducted on policy violations concluding with sanctions where applicable. Previous behavioral conduct will be considered in determination of conduct sanctions. A record of the infraction or referral will be kept as part of the student’s permanent record for a minimum of 10 years. If and when a student reaches three university policy infractions, a review of the student’s enrollment continuation may be held. The review will be requested by the department of student affairs and conducted by a Student Conduct Committee which is described under the appeal procedures. Students will be notified when their conduct is under review and when final decisions are made regarding remediation or disciplinary sanctions.

Student Conduct Procedures

The student conduct procedures are designed to protect a student’s right for an impartial review of serious and/or repeat conduct issues for which disciplinary action might jeopardize his/her academic progress or enrollment.

The university has a variety of disciplinary tools available to handle difficulties that might arise. (See sections on academic regulations, residence hall regulations and university regulations and policies for situations that would result in disciplinary sanctions.) The tools are as follows, in order of severity:

  1. DISCIPLINARY NOTICE – This is a warning to the student for actions contrary to the regulations and policies of the university, and that repetition of that action, or any other non-compliance with established policies, will result in a more severe disciplinary action.
    1. Verbal Warning – This is an oral notification for a violation of university policy which will still be documented.
    2. Written Warning – This type of warning is a formal statement indicating that the individual is in violation of university policy.
  2. DISCIPLINARY FINES OR RESTITUTION – Fines are issued for blatant disregard of residence hall and university policies and must be paid within a prescribed time period in the business office. Restitution may take the form of monetary value, material replacement, or appropriate service. This is generally imposed as compensation for loss, damage, or injury. Failure to pay fines may result in additional charges, disciplinary probation or withholding the release of transcripts.
  3. CONFISCATION AND/OR DISPOSAL OF PROPERTY – Items such as alcohol, drugs, weapons, or other restricted or misused items may be confiscated and/or discarded.
  4. BEHAVIORAL CONTRACT – A behavioral contract is a written contract between the university and the student that the student agrees to uphold. In this contract, unacceptable behavior is listed and an outline of the university’s expectations for the student to correct the behavior is provided.
  5. EDUCATIONAL COURSES OR COUNSELING – A student may be given an option or opportunity to complete an educational course or seek counseling assistance in lieu or of addition to other forms of disciplinary sanctions.
  6. DISCIPLINARY PROBATION – This means that a student and/or student group may be restricted from participation in specified university events and functions. University financial aid may be rescinded or modified during the period of probation. This is the disciplinary action that precedes suspension or expulsion and that should be seen as a serious matter for the student’s consideration. Parents and/or guardians may be notified of this disciplinary action.
  7. SUSPENSION – Suspension is the immediate dismissal from the university without possible return for a specified period of time. At the end of that time, the student may apply for readmission by writing to the office of student affairs. When a student is suspended, there is no refund of any tuition or other fees (i.e. housing, board, parking, etc.) and the student will receive grades of F in all courses. Parents and/or guardians may be notified of this action and this status is recorded on their transcript. A student must vacate university housing (including “recognized housing”) within twenty-four (24) hours of a formal written notification.
  8. EXPULSION – This is immediate dismissal from the university without possibility of return. When a student is expelled, there is no refund of any tuition or other fees (i.e. housing, board, parking, etc.) and the student will receive grades of F in all courses. Parents and/or guardians may be notified of this action and this status is recorded on their transcript.A student must vacate university housing (including “recognized housing”) within twenty-four (24) hours of a formal written notification.

Appeal Procedures

Students who wish to contest a conduct outcome may choose to submit an appeal. Students may utilize an advisor to assist with their appeal but the appeal must be submitted by the student. Appeal requests must be submitted within 72 hours of the decision to the appropriate vice president. Appeals for behavioral conduct must be submitted to the Vice President of Student Affairs while appeals for academic integrity violations are submitted to the Vice President of Academic Affairs. Appeal considerations are typically granted for three specific reasons: procedural errors during case resolutions or investigations, previously unavailable evidence, or inconsistent sanctions.

The vice president assigned to review the appeal will evaluate the appeal submission which may include a meeting to discuss the request. If the appeal is accepted, the Vice President may render a decision on the outcome or sanctions or the case may be referred to the Student Conduct Committee for a hearing.

A Student Conduct Committee (SCC) may be convened to serve as an appeals board for students who wish to contest decisions regarding dismissals, academic violations, or behavioral violations rendered by the department of academic affairs or the department of student affairs. The SCC will contain three to five members of which includes a cross-section of departments at Indiana Tech in order to ensure adequate collection of information regarding student conduct and enrollment status. In most cases, the appeal process should take no longer than one business week. Except in the case of a dismissal appeal rendered by the student affairs department during which the academic representative will serve as chair, the designated student affairs representative will serve as the committee chair.

  • Students who are granted an appeal shall be permitted to inspect, upon request, any evidence, information, or witnesses that were part of the original outcome decision as well as any new information intended to be considered during the appeal. Student are not permitted to contact any witnesses outside of the review committee hearing.
  • Students are permitted to have an advisor at the hearing to advise him/her but the advisor may not answer on behalf of the student.
  • The student or his/her advisor may question testimony given at the hearing by any witness presenting evidence against him/her. The committee chair may evaluate the relevence of the question prior to the other party providing a response. In cases involving acts of violence towards another person. Special efforts may be used to protect the victim’s well-being.
  • Those who determine the case shall determine the validity of the evidence and facts of each case, the process used to reach the outcome and the appropriateness of the sanctions levied.
  • Upon completion of the hearing, the committee will submit a summary report of the hearing’s results and findings, along with recommendations if appropriate, to the vice president for academic affairs or the senior ranking student affairs official. This report are open to review by either party if requested.
  • The findings and any recommendations will be taken into consideration by the vice president for academic affairs or student affairs official and a final decision regarding the student’s appeal will be rendered. If the hearing is an appeal on a decision rendered by the vice president for academic affairs or the department of student affairs, the decision of the conduct committee will serve as the final decision. Ultimate authority for student conduct rests with the president of the university, who shall always have the ability to modify or change the sanctions rendered by the committee, vice president for academic affairs, or student affairs official.
  • Appeals under the Title IX policy are outlined in that policy.